Effective 31 October 2026
Mailroom terms of use
Mailroom is an experimental personal tool for reading authorised Gmail mailboxes.
These terms apply to access Dan Johnson permits to his Mailroom installation. They do not offer a public service or grant a licence to copy or distribute its software.
Authorised access
Connect only mailboxes you own or have authority to connect. Follow any workplace rules that apply to sharing email with AI providers.
Keep access tokens, the private credentials used to connect, and Google credentials private. Do not bypass access controls, probe other mailboxes or use the tool to collect data without permission.
Read-only operation
Mailroom requests Google's read-only Gmail permission. Its current tools search and retrieve messages, threads and attachments, and generate mailbox reports.
The owner grants each assistant access separately. Results are passed to that assistant and its provider, as described in the Mailroom privacy policy.
Experimental software
Mailroom is provided as available, without a commitment to uptime, support or continued availability. Features may change, and access may be withdrawn.
Search results, reports and filters may be incomplete or inaccurate. Check important information against the original email. The sensitive-mail filter is not a guarantee against disclosure.
AI assistants can make mistakes and may have other tools capable of sharing information. The mailbox owner is responsible for selecting assistants and understanding their data practices.
Rights and responsibility
You retain your rights in your data. Google and connected assistant providers have their own terms, which continue to apply.
To the extent permitted by law, Mailroom is supplied without warranties about accuracy, fitness for a purpose or uninterrupted operation. Nothing in these terms excludes rights or remedies that cannot lawfully be excluded, including under Australian Consumer Law.
Ending access
You can revoke the Google connection at any time. Contact dan@danjohnson.au to request removal of stored Mailroom data or to report a problem.
Revoking access does not delete information already received by an assistant. Use that provider's controls for removal.
Changes and contact
Revised terms will appear on this page with an updated effective date. Questions about these terms can be sent to Dan at dan@danjohnson.au.